The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

COLLECTION AND USE OF PERSONAL DATA:

  1. Purpose of processing and legal basis

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

  • Legitimate interest, or;
  • Consent (in respective of sensitive personal data)
  1. Categories of data

Depending on the relevant circumstances, we may collect some or all of the information listed below to enable us to offer you employment opportunities which are tailored to your circumstances and your interests. The Company has collected the following personal data on you:

  • Name
  • Age / Date of birth
  • Sex / gender
  • Photograph
  • Marital status
  • Contact details
  • Education details
  • Employment history
  • Referee details
  • Nationality / citizenship / place of birth
  • Details about your current remuneration, pensions and benefits arrangements
  • Information on your interests and needs regarding future employment, for example from jobs viewed or articles read on our website
  • Extra information that our Clients may tell us about you, or that we find from other third party sources such as job sites or social networking sites

Please note that the above list of categories of personal data we may collect is not exhaustive. Not all of the listed personal data will necessarily have been collected depending on the information available via the third party source.

  1. Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is / are as follows:

  • We think it’s reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our bank of vacancies. Once it’s looking like you may get the job, your prospective employer may also want to double check any information you’ve given us (such as the results from psychometric evaluations or skills tests) or to confirm your references, qualifications etc, to the extent that this is appropriate and in accordance with local laws. We need to do these things so that we can function as a profit-making business, and to help you and other Candidates get the jobs you deserve.
  • We want to provide you with tailored job recommendations and relevant articles to read to help you on your job hunt. We therefore think it’s reasonable for us to process your data to make sure that we send you the most appropriate content.
  • We have to make sure our business runs smoothly, so that we can carry on providing services to Candidates like you. We therefore also need to use your data for our internal administrative activities, like payroll and invoicing where relevant.
  • We have our own obligations under the law, which it is a legitimate interest of ours to insist on meeting! If we believe in good faith that it is necessary, we may therefore share your data in connection with crime detection, tax collection or actual or anticipated litigation.
  1. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Robertson Sumner’s CRM software provider (RDB ProNet – The Access Group https://www.theaccessgroup.com/recruitment-software/recruitment-crm/) to ensure the security of your data and enable the company to provide you the best ongoing recruitment services possible
  • Our IT support company (CityTalk Communications – http://www.citytalk-comms.co.uk/) to ensure the ongoing security of your personal data
  • Any client or prospective client who may be in a position to provide an employment opportunity in line with your career requirements

DATA RETENTION:

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

If applicable we must also keep your payroll records, holiday pay, sick pay and pension auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal data, we will do so in line with our privacy policy. We will delete your personal data from our systems if we have not had any meaningful contact with you for two years. After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.

YOUR RIGHTS:

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting either;

SOURCE OF THE PERSONAL DATA:

The Company sourced your personal data/sensitive personal data by the following means:

  • Recruitment job boards / CV databases such as; Reed, Monster, Total Jobs, CV Library, Jobsite, JobServe, or any other relevant site not already listed;
  • Social media / networking sites such as LinkedIn
  • Referrals from a third party know to you such as friend, family or colleague

This information came from a publicly accessible source.

COMPLAINTS OR QUERIES:

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.